Titles and authors Begin writing a title card in the center of the card. Write the title of the book exactly as it appears on the cover, including any subtitles. Write the author's name beneath the title, last name first, followed by the first and middle names or initials. (For example, Jane Doe would be written Janae D., but John Q. Public is written John Q. Public.) At the end of the card, write the year of publication or release of the book.
Books that are still in print should be listed with their titles and authors. For out-of-print books or those published before 1950, only the title and author are needed on the card. Out-of-print works can be difficult to find unless you have a library that has a copy; therefore, it is helpful to include other information such as keywords for searching purposes. This could include the title, author, and publisher of the work along with the date it was published or released.
It is also helpful if you include a short review of the book. Reviews can be included on separate cards or even on a single card if there is room enough. The review should only mention facts about the book and not influence readers who may want to buy the book. A good rule of thumb is to write reviews for books that you've read yourself so you know what you're talking about.
The topic card and the author card are used to indicate what book or article a piece of music, art, or architecture is. The subject card provides information about some aspect of the item itself.
The classification or authority card indicates who is responsible for assigning items to categories in order to organize them for use. For example, a library director might assign subjects to groups so they can be found more easily. These groupings are called classifications. Every library has many different classification systems. Some are very broad and general, such as "English" or "History." Others are much more specific, such as "20th Century American History" or "Upper Midwest History."
Even though most libraries use classifications, they do not have to be printed cards. They can be entered into a computer database instead. Computer databases can be searched by multiple characteristics including classification codes. This allows librarians to find exactly what books are needed for a project or assignment without having to go through hundreds of titles.
Classification also plays an important role in record identification. A record clerk may examine all the classification codes on a piece of mail, for example, to determine which library should receive it.
What are the components of a card catalog?
If the card is for the entire family, address it with the last name of the family, for example, "The Smith Family." Make use of professional titles. When addressing your card to a doctor, a member of the church, or an elected person, always use professional titles. For example, if you are writing to a priest, refer to him as "Father so-and-so." If you are writing to a doctor, refer to him as "Dr. So-and-so." If you are writing to an official, refer to them by their title.
In addition to the surname, include the family name plus any other names used by the person. If there are more than one family in the household, use "Family A," "Family B," etc. Otherwise, you will not know which family received the card.
Do not send cards to people who have died. Instead, visit a cemetery and leave flowers on the graves of loved ones.
Some families like to receive cards on special occasions, such as Valentine's Day, Christmas, or their birthdays. You can write about these events in your card and send it along with some small gifts.
Finally, remember to be respectful of the family's wishes. If they don't want you to send cards, then don't send them anymore letters, emails, or anything else either.
Making Use of Source Cards and Note Cards
"Jane Does." Family titles include: If the card is for the entire family, address it with the last name of the family, for example, "The Smith Family." In this case, it would be appropriate to write "Dr. Mary Jones" or "Ms. Emily Green". If there is no office title, start with "Dear." Then list the individuals in order from most important to least important.
Christmas cards are usually sent between November and January. However, you should send them as soon as possible after Christmas because many people receive hundreds of cards and it's difficult for them to read through them all before sending their own out. You should also remember to write on the back of the card the name and address of who you sent it to so they can return the card if they want to.
Begin with "dear" or "dearest." Alternatively, try "hello" or "hi," or the old-fashioned appeal of "greetings." Add the recipient's name, and you're ready to go! Explain why you're writing. Skip this step if you're sending a greeting card that already explains it. Otherwise, tell the receiver what made you think of them today. Include your phone number in case they have any questions.
This is also a good time to mention any special events or holidays that are coming up. You might want to include information about a gift idea or two if there is anything you know they would like...
...or maybe just leave them guessing!
You can end with something simple like "have a great day!" or go for more of a closing statement by adding such phrases as "don't forget," "watch out for," or "see you soon."
If you want to get really fancy, you can use calligraphy to write your message on the card. This adds an extra layer of elegance that most people will enjoy.
Card messages should be short and sweet. Try not to go over one sentence each time. It's also acceptable to break up your message into several sentences if necessary. For example, if you were writing to congratulate someone on a milestone birthday (e.g., 30 years old), you could send multiple cards over time rather than all at once.